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HIPAA Notice of Privacy Practices

HIPAA Notice of Privacy Practices

Effective date: September 18, 2026

Your information Your rights Our responsibilities

This notice describes how medical information about you may be used and disclosed and how you can obtain access to this information. Please review it carefully.

Your Rights

  • Get an electronic or paper copy of your medical record. We will provide a copy or summary, usually within 30 days, and may charge a reasonable cost-based fee.
  • Ask us to correct health information you believe is inaccurate or incomplete. We may deny the request in some circumstances and will explain why in writing, usually within 60 days.
  • Request confidential communications, such as contacting you at a particular address or by a particular method. We will accommodate reasonable requests.
  • Ask us to limit what we use or disclose for treatment, payment, or health care operations. We are generally not required to agree. If you pay in full out of pocket, you may ask us not to disclose that information to a health plan for payment or operations, and we will agree unless law requires disclosure.
  • Receive an accounting of certain disclosures made during the six years before your request. One accounting in a 12-month period is free; a reasonable fee may apply to additional requests.
  • Get a paper copy of this notice at any time, choose an authorized person to act for you, and file a complaint without retaliation.

Your Choices

Tell us your preferences about sharing information with family, friends, others involved in your care, or disaster-relief organizations. If you cannot tell us your preference, we may share information when we believe it is in your best interest and as permitted by law.

We will obtain written authorization before using protected health information for most marketing purposes, selling protected health information, or using or disclosing psychotherapy notes when authorization is required. You may revoke an authorization in writing, except to the extent we have already relied on it.

We will not use or disclose records subject to 42 CFR Part 2 in civil, criminal, administrative, or legislative proceedings against you without written consent or a court order after notice and an opportunity to be heard, as applicable. Additional protections may apply to substance use disorder records.

Our Uses and Disclosures

  • Treat you. We may use and disclose information to physicians and other professionals involved in your care.
  • Run our organization. We may use and disclose information for quality improvement, training, credentialing, care coordination, compliance, and business operations.
  • Bill for services. We may use and disclose information to obtain payment from health plans or other responsible parties.
  • Assist with public health and safety activities, report suspected abuse or neglect, prevent or reduce serious threats, conduct health oversight, and respond to organ-donation needs when permitted or required by law.
  • Comply with workers compensation laws, law-enforcement requests, judicial or administrative proceedings, medical-examiner duties, and other legal requirements subject to applicable safeguards.
  • Work with business associates that perform services involving protected health information under contracts requiring appropriate safeguards.

Our Responsibilities

  • Maintain the privacy and security of protected health information and notify affected individuals as required if a breach compromises that information.
  • Follow the duties and privacy practices described in the current notice and provide a copy upon request.
  • Use or disclose only the minimum necessary information when that standard applies.
  • Obtain written permission for uses or disclosures not described by this notice unless law permits or requires them.

Complaints and Privacy Contact

You may submit a privacy complaint to Tea Wask at support@apteumspine.com or (201) 819-0484. We will not retaliate against you for filing a complaint.

You may also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights by visiting https://www.hhs.gov/hipaa/filing-a-complaint/, calling 1-877-696-6775, or writing to 200 Independence Avenue SW, Washington, DC 20201.

We may change this notice, and changes may apply to information already maintained. The current notice will be available on our website and at our offices.

Contact Us

Website: https://apteumspine.com

Email: support@apteumspine.com

Telephone: (201) 819-0484

Locations: 411 Route 17 South, Hasbrouck Heights, NJ 07604; 17-52 Francis Lewis Boulevard, Whitestone, NY 11357; 25 Melville Park Road, Suite 204, Melville, NY 11747; 65-55 Woodhaven Boulevard, Rego Park, NY 11374; Building 78, JFK Airport, Queens, NY 11430; 405 RXR Plaza, Uniondale, NY 11556

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